Chris Meats has volunteered to serve another three (3) years on the Joint Powers Telecommunications Board. The Mayor recommends the reappointment of Chris Meats for a three (3) year term beginning July 5, 2023 and expiring June 30, 2026.

Suggested Motion: I move to confirm the Mayor's reappointment of Chris Meats to the Joint Powers Telecommunications Board beginning July 5, 2023 and expiring June 30, 2026.

The Engineering Department of Public Works seeks authorization to submit an application for a WYDOT Transportation Alternatives Program (TAP) grant for ADA Improvements within the City. The two areas proposed for ADA improvements include 1) in front of Monroe Elementary, and 2) in front of Lincoln Middle School at the intersections to facilitate the movement of wheelchair-bound and other mobility-impaired residents. These areas have been selected based on their proximity to schools in the community and housing areas that serve young families, older adults and individuals with disabilities.

Suggested Motion: I move to approve the resolution authorizing the submission of a grant application to WYDOT for the Transportation Alternatives Program (TAP) for ADA Upgrades near Green River Schools and authorize the Mayor to sign all pertinent grant application documents.

The Monster Truck Nitro Tour would like to use the City's Rodeo Grounds as a site for their event. This has gone through many negotiations between the Parks and Recreation Department and the Rodeo Committee. Attach is the agreement that has been agreed upon by the Monster Truck Nitro Tour. Staff along with the Rodeo Committee are recommending the approval of the agreement for the use of the facility.

Suggested Motion: I move to approve the Facility Rental Agreement with AMP Live Events, LLC., dba Monster Truck Nitro Tour, pending legal approval.

The City has an agreement with Long Building Technologies for HVAC services at the Recreation Center, City Hall, Animal Control, Expedition Island Pavilion and the Police Department. This agreement renews on an annual basis. There have been no changes made from the 2022-2023 agreement.

Suggested Motion: I move to approve the service contract for HVAC with Long Building Technologies for services at the Recreation Center, City Hall, Expedition Island Pavilion, Police Department and Animal Control in the amount of $22,112.

The Recreation Center upgraded from a 13 year old system in the 2009 and invested in Sportsman SQL as the software package that has increased efficiency and productivity, while providing management with extensive reporting and statistical data. It has increased the customer service of the operations for the entire Parks and Recreation Department allowing activity registrations, facility reservations (to include Parks, Pavilion, Amphitheatre, etc.), Pass Management (daily, monthly, yearly, punch pass, etc.) Photo Identification and Equipment and Site Rentals. Adding the Cloud Data Hosting adds $1,225 per year to the cost of the software. They will copy the current database we are working in and it will be a seamless switch for patrons and one day the staff will log into the web and it should all be same.

Suggested Motion: I move to approve the signing of the proposal and agreement with Peak Software Systems, Inc. for Sportsman Cloud Data Hosting Software for the Parks and Recreation Department.

The City is required by Wyoming Statutes to have an annual audit by an independent accounting firm.

Suggested Motion: I move approve the engagement letter with Rudd & Company for the annual audit.

Suggested Motion: I move to approve the Grant award of $2,000 from the Sweetwater County Joint Travel and Tourism (SWCJTT) Board for the 2023 Co-ed Tough Turkey Volleyball Tournament. 

Suggested Motion: I move to approve the agreement with DocuSign, Inc. for e-signature software, in the amount of $6,020, pending legal approval. 

Suggested Motion: I move to approve the agreement with HUB International for an additional commercial property policy and authorize the Mayor to sign the agreement.

Suggested Motion:  I move to approve the issuance of an open container permit to the Embassy, LLC., dba the Embassy Tavern for an event on July 14th, from 9 am until 2 am, within the barricaded area on Railroad Avenue between the Embassy Tavern and the Ponderosa Bar.  They are also requesting the City provide the barricades for the event.